Section H - Academic Affairs Calendar

Due Date(s)

Activity

Type of Activity

Description/Detail

Responsible Office

 

JULY 2021

07/04/21

College Closed (Independence Day)

Holiday

N/A

N/A

 

07/05/21

Classes Begin (Summer “B” Courses)

Term

N/A

N/A

 

07/06/21

Last Day to Add/Drop w/ Refund (Summer “B” Courses)

Term

N/A

N/A

 

07/06/21

Last Day to Audit (Summer “B” - Courses)

Term

N/A

N/A

 

07/14/21

Last Day for Student Withdrawal (“W” grade assigned – No Refund (Summer “C” 12-Week Session)

Term

N/A

N/A

 

07/14/21

Last Day for Faculty/Instructor Withdrawal ((Summer “C” 12-Week Session))

Term

N/A

N/A

 

07/26/21

Last Day for Student Withdrawal (“W” grade assigned – No Refund(Summer “B” Courses)

Term

N/A

N/A

 

07/26/21

Last Day for Faculty/Instructor Withdrawal (Summer “B” Courses)

Term

N/A

N/A

 

AUGUST 2021

August (Varies by Campus)

Adjunct Faculty Update Meeting

Meeting

Adjunct Orientation held at each campus

Campus

 

TBD

Release data to campuses on Program Health Indicators

Process

Send email and load reports to the web for review

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

TBD

Prioritize new faculty/instructor college positions & create list of faculty/instructor positions to be recommended for hire.

Meeting (as part of Deans’ Council)

TBD

 

VPAA

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

08/11/21

Last Day of Classes

(Summer “B” & Summer “C” Classes) Final Exams

Term

N/A

N/A

 

08/12/21

Term Ends (Makeup Exams Only) Grades Due Online by 6p

Term

N/A

N/A

 

TBD

Department Chair Extra Duty Days

Term

N/A

N/A

 

08/16/21, 08/17/21, 08/18/21 & 08/20/21

Faculty Returns for Fall Semester – Meetings/Planning

Term

N/A

N/A

 

08/19/21

Faculty Returns Convocation / Meetings

Term

N/A

Campus

 

TBD

District Department Chair Update

Meeting

TBD

VPAA

 

TBD

New Faculty and New PSAV Instructors Orientation

Meetings

HR Orientation (Virtual)

 

District Welcome Reception (Virtual)

 

Campus Orientation – See Campus Schedule

HR/Lake Worth/Home Campus

 

 

 

TBD

Department Chairs

Campus Activities

Afternoon


All day

Home Campus

 

 

08/23/21

 

Faculty Post Syllabi Online for Fall 2021 (Fall 15-Week & Express “A” Classes)

Term

N/A

N/A

 

08/23/21

Classes Begin (Fall 15-Week & Express “A” Classes)

Term

N/A

N/A

 

08/24/21

Last Day to Add/Drop w/ Full Refund (Fall Express “A” Classes)

Term

N/A

N/A

 

08/24/21

Last Day to Audit (Fall Express “A” Classes)

Term

N/A

N/A

 

08/30/21

Faculty Prepare Syllabi in Simple Syllabus for Fall 2021 12-Week Courses

Term

N/A

N/A

 

08/30/21

Last Day to Add/Drop w/ Full Refund (Fall 15 Week Classes)

Term

N/A

N/A

 

08/30/21

Last Day to Audit (Fall 15-Week Classes)

Term

N/A

N/A

 

 

 

SEPTEMBER 2021

 

 

 

*TBD

PVF’s for each position due to Human Resources.

(*subject to change)

Activity

N/A

Deans

 

TBD

Academic Deans’ Council

Meeting

Virtual

VPAA

 

09/04/21 - 09/06/21

College Closed (Labor Day)

Holiday

N/A

N/A

 

TBD

Transfer notices

(*subject to change)

Process

Transfer notices sent to faculty/instructors

Human Resources

 

09/13/21

 

Faculty Post Syllabi Online for Fall 2021 12-Week Session

Term

N/A

N/A

 

09/13/21

Classes Begin Fall 2021 12-Week Session

Term

N/A

N/A

 

TBD

Academic Deans’ Council

Meeting

Virtual

VPAA

 

09/17/21

Last Day to Add/Drop w/ Full Refund (Fall 12 Week Classes)

Term

N/A

N/A

 

09/17/21

Last Day to Audit (Fall 12 Week Classes)

Term

N/A

N/A

 

09/22/21

Last Day to Make Up Incomplete “I” Grades from Spring and Summer 2021

Term

N/A

N/A

 

TBD

Faculty/instructor applications for transfer due to HR (Date subject to change)

Process

N/A

Faculty

 

TBD

Joint Deans’ Council

Meeting

9:00am Virtual

VPAA

 

09/27/21

Last Day for Faculty/Instructor Withdrawal (Fall Express “A” Classes)

Term

N/A

N/A

 

09/27/21

Last Day for Student Withdrawal (“W” grade assigned – No Refund) Fall Express “A” Classes

Term

N/A

N/A

 

Evaluation Period: 09/28/21 – 10/14/21

Dates Subject to Change

Student Assessment of Courses and Faculty for Fall Express “A” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

OCTOBER 2021

TBD

Posting of Faculty/Instructor Positions (Web and Nationally)

Process

Faculty/Instructor Positions Posted to PBSC Web/Advertised Nationally

 

Human Resources

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

DATE TBD

Academic Leadership Council & Program Management Council (Combined meeting)

Meeting

TIME & LOCATION TBD

VPAA

 

TBD

Campus recommendations for transfer due to VPAA/HR

Process

Transfer notices sent to faculty/instructors

Human Resources

 

10/07/21

Last Day for Faculty/Instructor Withdrawal (Fall Express “A” Classes)

Term

N/A

N/A

 

10/07/21

Last Day for Student Withdrawal (“W” grade assigned – No Refund) Fall Express “A” Classes

Term

N/A

N/A

 

10/12/21

Textbook Adoption Deadline for Spring 2022 Session

Term

Bookstore Deadline

N/A

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

10/14/21

Last Day of Class/Final Exams Last Class Meeting

Fall 2021 Express “A” Session

Term

N/A

N/A

 

10/15/21

Term Ends; Makeup Exams only; Grades Due by 6p (Fall 2021 Express “A” Classes)

Term

N/A

N/A

 

10/18/21

Classes Begin Fall 2021-1 Express “B” Classes

Term

N/A

N/A

 

10/19/21

Last Day to Add/Drop w/ Full Refund (Fall Express “B” Classes)

Term

N/A

N/A

 

10/19/21

Last Day to Audit (Fall Express “B” Classes)

Term

N/A

N/A

 

10/21/21

Academic Development Day -Duty Day - Clusters

Workshops/Clusters

Agenda to be announced

Academic Services

 

NOVEMBER 2021

11/01/21

Last Day for Faculty/Instructor Withdrawal (Fall 15-Week Classes)

Term

N/A

N/A

 

11/01/21

Last Day for Student Withdrawal (“W” grade assigned - No Refund (Fall 15-Week Classes)

Term

N/A

N/A

 

Evaluation Period: 11/02/21 – 12/14/21

Dates Subject to Change

Student Assessment of Courses and Faculty for Fall 15 Week Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

11/08/21

Last Day for Faculty/Instructor Withdrawal (Fall 12-Week Classes)

Term

N/A

N/A

 

11/08/21

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Fall 12-Week Classes)

Term

N/A

N/A

 

Evaluation Period: 11/09/21 – 12/14/21

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Fall Express “B” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

11/11/21

College Closed (Veterans Day)

Holiday

N/A

N/A

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

11/24/21

Last Day for Faculty/Instructor Withdrawal (Fall Express “B” Classes)

Term

N/A

N/A

 

11/24/21

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Fall Express “B” Classes)

Term

N/A

N/A

 

11/25/21

No Classes Scheduled begin 5p or later

Holiday / Break

N/A

N/A

 

11/25/21 – 11/28/21

College Closed (Thanksgiving)

Holiday / Break

N/A

N/A

 

Evaluation Period: 11/25/21 – 12/14/21

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Fall Express “B” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DECEMBER 2021

*TBD

Faculty Positions Close

(*subject to change)

Process

Faculty/Instructor Positions Close

Human Resources

 

*TBD

HR review of applications and send to deans for credential review (*subject to change)

Process

HR checks that applicants have met minimum qualifications

Human Resources

 

*TBD

Committee questions for phone & in-person interviews, rating grids, micro-teaching topic, essays, & committee dates for all interviews due to HR & VPAA. (*subject to change)

Process

N/A

Faculty Committee Chairs

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

*DATES TBD

Review all faculty applicants’ credentials

(*subject to change)

Process

Applicant credentials are reviewed to ensure compliance with Faculty Credentialing Manual

Deans

 

12/14/21

Final Exams on last day of class instruction for Fall 15-Week, 12-Week, & Express “B” Courses

Term

N/A

N/A

 

12/15/21

Term Ends (Makeup Exams Only) (Fall 15-Week, 12-Week, & Express “B” Courses) Grades Due by 6p

Term

N/A

N/A

 

12/16/21

Commencement

Term

All faculty are required to attend

Registrar

 

12/28/21

Faculty Prepare Syllabi in Simple Syllabus (Spring 15-Wk & Express A Classes)

Term

N/A

N/A

 

JANUARY 2022

January

(Varies by Campus)

Adjunct Orientation

Meeting

Adjunct Orientation held at each campus

Campus

 

01/05/22, 01/06/22, 01/07/22, 01/10/22 & 01/11/22

Faculty return for Spring** Semester (Planning)

Term

College-wide meeting will be held if issues warrant – if not campus meetings will be held

Campus

 

*TBD

Update List of Full-Time Faculty
(*subject to change)

Process

Update list of current Faculty, discipline areas, campus assignment and contract status

VPAA

 

TBD

Candidate Application Pools Released

 

Process

Human Resources releases candidate’s applications to committees

Human Resources

Campuses

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

01/11/22

 

Faculty Post Syllabi Online (Spring 15-Wk & Express “A”)

Term

N/A

N/A

 

01/11/22

Classes Begin (Spring 15-Week & Express “A” Sessions)

Term

N/A

N/A

 

01/12/22

Last Day to Add/Drop with Full Refund (Spring Express “A” Classes)

Term

N/A

N/A

 

01/12/22

Last Day to Audit (Spring Express “A” Classes)

Term

N/A

N/A

 

*TBD

Committee recommendations for candidate’s 1st interview due to HR. (*subject to change)

Process

N/A

Faculty Committee Chairs

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

01/15/22 - 01/17/22

College Closed (Martin Luther King Day)

Holiday

N/A

N/A

 

01/18/22

Last Day to Add/Drop with Full Refund (Spring 15-Week Classes)

Term

N/A

N/A

 

01/18/22

Last Day to Audit (Spring 15-Week Classes)

Term

N/A

N/A

 

01/18/22

Faculty Syllabi Due in Simple Syllabus for Approval (Spring 12-Wk Classes)

Term

N/A

N/A

 

FEBRUARY 2022

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

02/01/22

Faculty Post Syllabus Online

Spring 12 -Week Classes (1st Day of Class)

Term

N/A

N/A

 

02/01/22

Classes Begin (Spring 12-Week Session)

Term

N/A

N/A

 

02/07/22

Last Day to Add/Drop with Full Refund (Spring 12-Week Classes)

Term

N/A

N/A

 

02/07/22

Last Day to Audit (Spring 12-Week Classes)

Term

N/A

N/A

 

*02/10/22

Last Day for (I) Incomplete Grades for Fall 2021) (*subject to change)

Term

N/A

N/A

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

02/25/22

Last Day for Faculty/Instructor Withdrawal (Spring Express “A” Classes)

Term

N/A

N/A

 

02/25/22

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Spring Express “A” Classes)

Term

N/A

N/A

 

Evaluation Period: 02/26/22 – 03/13/22

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Spring Express “A” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

MARCH 2022

03/01/22

Faculty Syllabi Due Simple Syllabus (Spring Express “B” Classes)

Term

N/A

N/A

 

TBA

(ongoing)

Approval of Faculty/Instructor Candidates

Process

Review and recommend approval of faculty/instructor candidates

VPAA and Academic Deans

 

03/04/22

Final Exams Last Class Meeting - (Spring Express “A” Classes)

Term

N/A

N/A

 

03/06/22

Final Grading Window Ends for Express A Classes by 6pm

Term

N/A

N/A

 

03/07/22 – 03/13/22

College Closed (Spring Break)

Spring Break

N/A

N/A

 

03/14/22

Term Ends; Makeup Exams Only; Grades Due by 6:00pm (Spring Express “A” Classes)

Term

N/A

N/A

 

03/15/22

Faculty Post Syllabus Online

(Spring Express “B” Week Classes)

Term

N/A

N/A

 

03/15/22

Classes Begin (Spring Express “B” Session)

Term

N/A

N/A

 

03/16/22

Last Day to Add/Drop with Full Refund (Spring Express “B” Classes)

Term

N/A

N/A

 

03/16/22

Last Day to Audit (Spring Express “B” Classes)

Term

N/A

N/A

 

TBD

Recommendations for Chair & Non-Chair Release Time - Fall, Spring & Summer

Process

Allocation of release time (chairs & non-chairs) for 2021-2022

VPAA

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

03/29/22

Last Day for Faculty/Instructor Withdrawal - (Spring 15-Week Classes)

Term

N/A

N/A

 

03/29/22

 

Last Day for Student Withdrawal (“W” grade assigned) – No Refund (Spring 15-Week Classes)

Term

N/A

N/A

 

*TBD

 

Interview Committees – Completion & Recommendations of All Interviews (*subject to change)

Process

All interviews completed and recommendations to Academic Deans Council & HR for DBOT approval

Interview Committees

 

TBD

Instructional Credentialing Criteria

Process

Develop and finalize instructional credentialing criteria for new courses

VPAA and Academic Deans

 

TBD

Recommendations for revisions to:

1. Program and/or discipline wheels
2. Chart of programs - 2021/2022
3. Class size guidelines –

2021/2022

Process

Review and revise as required

VPAA and Academic Deans

 

Evaluation Period:

03/30/22 – 05/05/22

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Spring 15-Week Classes

 

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

03/31/22

Academic Development Day -Duty Day - Clusters

Workshops/Clusters

Agenda to be announced

Academic Services

 

APRIL 2022

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

04/04/22

Last Day for Faculty/Instructor Withdrawal (Spring 12-Week Classes)

Term

N/A

N/A

 

04/04/22

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Spring 12-Week Classes)

Term

N/A

N/A

 

Evaluation Period: 04/05/22 – 05/05/22

(Dates Subject to Change)

 

Student Assessment of Courses and Faculty for Spring 12-Week Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers & Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

04/15/22-04/17/22

College Closed (Spring Holiday)

Holiday

N/A

N/A

 

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

04/18/22

Last Day for Faculty/Instructor Withdrawal (Spring Express B Classes)

Term

N/A

N/A

 

04/18/22

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Spring Express B Classes)

Term

N/A

N/A

 

Evaluation Period: 04/19/22–05/05/22

 

(Dates Subject to Change)

Student Assessment of Courses and Faculty for Spring Express “B” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

04/30/22

Annual Evaluation of Faculty

Process

N/A

Associate Deans and Deans

 

MAY 2022

05/02/22

Faculty Syllabi Due in Simple Syllabus for Approval (Summer “A” & Summer “C” Classes)

Term

N/A

N/A

 

05/05/22

Last Day of Classes for 15 Week, 12 Week, & Express “B” Sessions

Term

N/A

N/A

 

05/05/22

Final Exams (Last Class Meeting of Session) 15 Week, 12 Week, & Express “B” Classes

Term

N/A

N/A

 

05/06/22

Final Grading Window Ends for 15 Week, 12 Week & Express B Classes at 6pm

Term

N/A

N/A

 

05/06/22

Term Ends; Makeup Exams only; Grades Due by 6:00p (Spring 15-Wk, 12-Wk & Express “B” Sessions)

Term

N/A

N/A

 

05/06/22

Faculty Simple Syllabus Due (Summer “A” & Summer “C” 12-Week Classes)

Term

N/A

N/A

 

05/09/22

Commencement

(Degree & Certificate Programs)

Term

All faculty are required to attend

Registrar

 

05/06/22

Faculty Syllabi Due in Simple Syllabus for Approval (Summer “A” & Summer “C” 12-Week Classes)

Term

N/A

N/A

 

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

TBD

Last Day to Add/Drop with Full Refund (Summer “A” Classes)

Term

N/A

N/A

 

TBD

Last Day to Audit (Summer “A” Classes Session)

Term

N/A

N/A

 

05/16/22

 

Faculty Syllabi Posting Due Online (LMS) (Summer “A” & Summer “C” Sessions)

Term

 

N/A

 

 

05/16/22

Classes Begin (Summer “A” & Summer “C” Sessions)

Term

N/A

N/A

 

TBD

Last Day to Add/Drop with Full Refund (Summer “C” 12-Week Classes)

Term

N/A

N/A

 

TBD

 

Last Day to Audit (Summer “C” 12-Week Classes)

Term

N/A

N/A

 

TBD

College Closed (Memorial Day)

Holiday

N/A

N/A

 

JUNE 2022

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

TBD

Last Day for Faculty/Instructor Withdrawal (Summer “A” 1st 6-Week Classes)

Term

N/A

N/A

 

TBD

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Summer “A” 1st 6-Week Classes)

Term

N/A

N/A

 

TBD

Student Assessment of Courses and Faculty for Summer “A” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

TIME & LOCATION TBD

VPAA

 

06/22/22

Faculty Simple Syllabus Due (Summer “A” & Summer “C” 12-Week Sessions)

Term

N/A

N/A

 

TBD

Student Assessment of Courses and Faculty for BAS (8-weeks)

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DATE TBD

Joint Deans’ Council

Meeting

Time & Location TBD

VPAA

 

06/27/2022

Last Day of Class - Final Exams (Summer “A” Classes)

Term

N/A

N/A

 

06/28/2022

End Summer “A” Makeup Exams Only – Grades due by 6p

 

 

 

 

06/29/2022

Faculty Syllabus Due Online (Summer “B” Classes)

Term

N/A

N/A

 

06/29/2022

Summer B Classes Begin

Term

N/A

N/A

 

JULY TBD

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

07/04/22

College Closed (Independence Day)

Holiday

N/A

N/A

 

07/06/22

Last Day to Add/Drop with Full Refund (Summer “B” – 2nd 6-Week Classes)

Term

N/A

N/A

 

TBD

Last Day for Faculty/Instructor Withdrawal (Summer “C” - 12-Week Classes)

Term

N/A

N/A

 

 

TBD

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Summer “C” 12-Week Classes)

Term

N/A

N/A

 

 

Evaluation Period: TBD

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Summer “C” 12-Week Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

DATE TBD

Academic Deans’ Council

Meeting

Time & Location TBD

VPAA

 

TBD

Last Day for Faculty/Instructor Withdrawal (Summer “B” Classes)

Term

N/A

N/A

 

TBD

Last Day for Student Withdrawal (“W” grade assigned) No Refund (Summer “B” Classes)

Term

N/A

N/A

 

Evaluation Period: TBD

 

Dates Subject to Change

Student Assessment of Courses and Faculty for Summer “B” Classes

Term

Send out announcement to Deans, Associate Deans, Program Managers and Faculty for Student Assessment of Courses and Faculty. Student email announcement.

IRE

 

AUGUST 2022

08/08/22

Last Day of Classes Final Exams (Summer “B” & Summer “C” 12-Week Sessions)

Term

N/A

N/A

 

08/09/22

Final Exams Last Day of Class Meeting for Each Session

 

 

 

 

08/09/22

Term Ends Summer “B” & Summer “C” Sessions; Makeup Exams Only) Grades Due by 6:00p

Term

N/A

N/A