Granting of Certified Course Use
Individual faculty members can volunteer to allow other instructors to use a copy of their certified course for instruction or designate the course as a ‘departmental template.’ Permission of such must be granted in writing (sample form below) and be authorized (co- signed) by the supervising administrator. A copy of the form must be forwarded to the e-Learning department for record keeping. Once such form is received, the e-Learning department will provide a certification record for the faculty granted to use the certified course and copy the designated certified course into the receiving faculty’s section. This instructor can then be assigned to instruct such course as long as the instructor possesses basic skills for online instruction. If the course is designated as a departmental template, e-Learning will archive the course and distribute copies per departmental needs. The department must assign a course template manager to provide management/updates of the course template and serve as a course template liaison to the e-Learning department.
Sample Form:
I (name of faculty) give permission for (name of faculty/department) to use my certified (course prefix/number) Bb course site (reference number of section to copy) for instruction.
Granting Faculty Signature: Supervising Administrator: _____
Online Course Template Development (Department/Cluster Owned Templates)
Based on the needs of a department and/or cluster, development of an online course template can be requested by the department’s dean, associate dean or director. The department’s dean, associate dean or director needs to fill out the ‘Scope of Work – Online Course Template Development Form’ (http://edtech.palmbeachstate.edu/elearn/Resources/Academic- Manual/Scope-of-Work-Work-for-Hire---Course-Template-&-QM-Certification.pdf) and submit the Form for approval per procedure designated in the Form.
Upon approval, the department/cluster may contract with a content expert to develop the instructional material per compensation guidelines listed below. The content expert will be expected to work closely with an assigned e-Learning instructional designer that will assist the content expert with development of the course template and instructional content, ensuring the course template meets the College’s online course certification standards. The e-Learning instructional designer will format, structure and publish the instructional material into the course template. Instructional Technology staff member will be assigned to assist with development of multimedia instructional material.
The course template will then undergo a review process (as listed in the Scope of Work – Online Course Template Development and Maintenance Form). Upon approval, the content expert will be compensated for the development of the instructional material and the course template will become property of the College.
The department/cluster must appoint a template manager (must be a full-time employee) that will serve as a liaison to e-Learning, and ensure the template’s instructional material remains current and ready for deployment for instruction. The e-Learning department will assist with template updates and revisions.
The department/cluster must adopt the course template for instruction in all online sections of this course for subsequent terms. The department’s dean, associate dean or director will submit to eLearning a list of all online sections at least 10 workdays before the first day of each term, and the e-Learning department will manage the template’s distribution, populating all course sections based on the provided list.
The department/cluster may assign any instructor to teach the courses – e-Learning will provide template-based faculty certifications. It is the department’s dean, associate dean or director responsibility to ensure the instructor has the skills to instruct online utilizing the College provided LMS. Should any training needs be identified by the department, e-Learning will provide such training based the department’s request.
The following guidelines govern the compensation for online course template development/redevelopment as requested by Palm Beach State College.