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Creating Course Sections

In the search bar at the top of your homepage, type “Create Course Section” or use abbreviation “Cre Cou Sec” and click on Create Course Section – Task when it appears.

Once you access the Create Course Section - Task, follow the below steps:

  1. Complete the following fields:
    1. Course: Type the course number (make sure to leave a space between the alpha letters and numbers).  The course number should auto populate BUT if several course numbers show up, please select the appropriate course.
    2. Academic Period: Type the Academic Period (Ex: 2023 Fall or 2023 Fall Full) the course section will be offered in, press enter and click on desired option (Full, Express A, B, or 12 week).
    3. Start Date: will auto populate with start date of Academic Period selected. Note: CCP courses will usually have a different start date, so it is important to make the change to the start date NOW before advancing to the next screen.
  2. Click OK at the bottom of the page.

 

  1. Complete the following fields:
    1. Allowed Grading Bases: There should be only one selection.  If you have two or more, please remove the grading bases that do not apply to the course. You can contact Academic Services for assistance if you do not know which one is correct.
    2. Eligibility Rule: Auto-populates – do not remove.  IF and only IF you have a special reason to change the rule, then do so.  This would be for Honors courses and/or Dual Enrollment at the High School.  Eligibility rules are considered prerequisites and/or corequisites and/or special designators that control enrollment.  Removing the rule will remove any barrier to students enrolling. 
    3. Section Capacity:  Enter capacity (seats) for section.  Currently it is prepopulated for 100.

            d. Private Notes: Only staff can see private notes so you can use this for any information you need but don’t want students to view.

             e. Public Notes: Students and staff can view these notes.  This should be used for any course notes needed for the student.  Examples: Notes for Online, Hybrid, Live Online or any special notes the instructor may require. 

             f.  Course Section Tags: Honors, Dual Enrollment at High School, etc. This is a multiselect field, select all that apply.   For CCP course sections or any course section in which you are changing the start and/or end date to a date outside the academic period, please see the section below: Creating Course Sections with different Start or End dates from the Academic period. 

             g.  Published Instructor Roles: Primary Instructor auto-populates.  If you want secondary instructor to appear in searches or for students to see, you will then have to select secondary instructor in this field. 

              h.  Delivery Mode: Select the single option that applies.

    (EX: Hybrid, Online, In Person, Live Online)

               i.   Instructor Role: Click the Plus sign (+) to add a row.

    1. In the Role column, click the dropdown and select Instructor.
    2. If you have multiple instructors, click the plus sign a few times, then in the top row, select primary instructor and for the rows below choose secondary instructor.   
    3. In the Instructor column, type the instructor’s name and press enter, or click the dropdown and scroll to find the desired instructor.

      j.   Section Components: This will depend on if the course is In Person, Hybrid, Live Online. Click the Plus sign (+) to add a row.

IN PERSON/Hybrid/Live Online

a. In the meeting pattern column:

1. Click the dropdown menu, click ALL, select the day combination (Mon/Wed), then select a day/time combination (Mon/Wed 8:00AM-8:55AM).  If the days/times are not available, you will have to create a custom meeting pattern.  See below on how to create custom meeting patterns. 

2. In the location column: select the building/room by selecting All   Locations and scrolling OR enter the building/room code (EX: ETA 0220).  For Live Online – select the campus location. 

ONLINE:

a. In the meeting pattern column: Leave blank.

b. In the location column: select the campus from the dropdown menu.

4. Click OK at the bottom of the page.

NOTE: EVERY course section MUST have a location assigned – either building/room or Campus.  When you leave location blank, it impacts reports.  No blank/orphan sections allowed.