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Budget Position Codes

Another important part of the knowledge base of IRM is to understand budget position codes. There are two types of budget positions:

  • Individual budget positions
  • Pooled budget positions

Each full-time employee and regular part-time employees each have a budget position number that is unique to that person; these are individual budget positions. Other positions where multiple people share the same budget position number are called “pooled positions.” Budget positions such as adjunct instructors and full-time faculty overloads are examples of pooled positions.

Budget Positions for Part-Time Faculty and Full-time Faculty Overloads

In most cases, budget positions in individual and pooled positions are a combination of:

  • Department code+campus code+ADJ for adjunct positions (no retirement)
  • Department code+campus code+ETO for adjunct positions (with retirement)
  • Department code+campus code+OVL for full-time faculty overload positions

A further distinction is made for hourly and salary so that:

  • Department code+campus code+ADJ+S=Adjunct position (salary)
  • Department code+campus code+ADJ+U=Adjunct position (hourly)
  • Department code+campus code+ETO+S=Adjunct (retirement) (salary)
  • Department code+campus code+ETO+R=Adjunct (retirement) (hourly)
  • Department code+campus code+OVL+S=Full-time overload (salary)
  • Department code+campus code+OVL+D=Full-time overload (hourly)

The department code above is the department code from the payroll system. Although in most cases it is the same as the department code on the class record, in some instances they differ.

Some examples:

Psychology adjuncts, Lake Worth, Salary - PSY1ADJS

Mathematics overload, Palm Beach Gardens, Salary – MAT2OVLS

Mathematics, adjunct (with retirement, Palm Beach Gardens, Hourly – MAT2ETOR

You must understand this information in order to select the correct budget position code on the IRM screen, which will be reviewed later in this manual. In the old PAF form process, you were only required to be familiar with the department code.

This presents the base of knowledge you must understand to successfully navigate through the IRM system and submit personnel to be paid for teaching assignments.