Working with Contracts
In order to finish the IRM process, you need to run contracts that will create the pending assignments for Human Resources review. The Pending Assignments that are created by running contracts are held in the HR “queue.” This is an electronic holding area where your pending assignments will be held until they are reviewed and approved by Human Resources.
The Pending Assignment menu resides under Instructor Resource Management using the direct command CU IM.
The Pending Assignment menu has many useful features and reports that you can use to process and browse information that will be submitted to Human Resources for processing and creating assignments.
Producing Pre and Final Contracts
The contract is the adjunct acknowledgement form. In this process, you should first print and review “Pre-contracts” to check for errors and make any corrections as needed. You can make any revisions as needed to the Faculty Load Assignment screens prior to final submission to Human Resources.
To print a final contract indicates that the information is accurate, and the pending assignment will appear in Human Resources’ queue for review. After a final contract has been printed and then an error is found, you must contact Human Resources to correct the problem.
The academic departments will print the final contract and submit the original contract to Human Resources. The academic department should keep a copy for record-keeping.
In this process, each instructor for which you created a load screen needs to be submitted to Human Resources. If an instructor is teaching several classes for your campus and department, you may submit those classes all at one time.
This example will illustrate submitting a contract for a part-time instructor teaching a psychology class at the Lake Worth Campus.
Direct Command: ST CU IM PA
The pre-contract or final contracts will print at your default printer set in your security profile.
The following is a sample contract:
Sample Pre-Contract
After you have checked the information on the pre-contracts for accuracy, you can go through the same steps for submitting final contracts. You must submit these reports with the “F” option for final contract to have the pending assignment created that will be reviewed and approved by Human Resources.