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Group Lead Continuity for Study Abroad Programs

Purpose: To ensure the continuity and success of Study Abroad Programs in the event that a Group Lead is no longer able to serve due to personal reasons, termination, promotion, or voluntary departure. The goal is to maintain the integrity of the program and minimize disruptions for students.

Continuity of the Program:

  1. Replacement of Group Lead:

    a. If this is a single faculty lead trip:

    • The outgoing faculty member should make every effort to secure a suitable replacement. If this is not possible, the Office of International Education (OIE) will take responsibility for finding an appropriate alternate, prioritizing PBSC faculty or, in an extenuating circumstance, a PBSC staff member.

    b. If it is a Duo Faculty Lead trip:

    • The remaining faculty lead will continue with the trip as planned, assuming primary responsibility for the program's execution. The outgoing faculty group lead and/or the OIE will work collaboratively to identify a suitable replacement, with priority given to faculty within the same academic discipline.
  2. Impact on Students:
  • Students will still take their standard associated academic course and remain registered for the GEA 2950: Globalization – Study Abroad Experience course.
  • If a new Group Lead is appointed, the original Group Lead’s responsibilities, such as grading and oversight of course material, will be transferred to the new lead. The replacement Group Lead will be responsible for grading the corresponding materials that were originally assigned to the departing Group Lead.
  • In the event of a Group Lead change, students will be informed promptly of any updates to the program and what, if any, adjustments may be necessary.
  1. Group Lead's Role in Transition:
    • The departing Group Lead, if possible, should work with the replacement Group Lead to ensure a smooth transition. This may include sharing program-related information, student details, and other necessary materials to maintain the quality and consistency of the experience.

Program Continuity: This procedure prioritizes the continuation of the Study Abroad Program without disruption, ensuring that all approvals and necessary logistics are upheld. Any changes will be communicated to students, faculty, and staff as soon as possible to maintain transparency and clarity.