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Procedures for Third-Party Study Abroad Service Agreements

Purpose

This procedure outlines the roles and responsibilities associated with obtaining and managing Third-Party Study Abroad Service Agreements. It ensures that the Program Director of Education Abroad collaborates with PBSC Group Leads and the Office of International Education to secure agreements that support the success and integrity of study abroad programs.

Responsibilities of the Program Director of Education Abroad

  • Acquisition and Negotiation:
    The Program Director of Education Abroad is responsible for identifying, obtaining, and negotiating Third-Party Study Abroad Service Agreements. This includes engaging with potential vendors and service providers to secure contracts that align with the academic objectives and logistical requirements of PBSC study abroad programs.
  • Contract Management:
    Once agreements are obtained, the Program Director ensures that all contractual terms meet institutional policies and program standards. The Director is empowered to review, amend, or decline agreements as necessary, in consultation with relevant stakeholders.
  • Compliance and Oversight:
    The Program Director maintains oversight of all third-party agreements, ensuring they comply with PBSC’s policies, support the study abroad framework, and effectively mitigate risks. The Director also liaises with the Office of International Education to integrate administrative support functions, including centralized student applications, Financial Aid processes, and pre/post-study abroad training.

Benefits and Responsibilities for PBSC Group Leads

  1. Streamlined Review:
    As a Group Lead, your expertise and insights are critical in providing program-specific feedback on Third-Party Study Abroad Service Agreements. Your involvement ensures that the terms of the agreements are well-aligned with the unique goals and requirements of your program.

 

  1. Support and Resources:
    While Group Leads focus on the specific aspects of their programs, the Program Director of Education Abroad manages all administrative and contractual aspects. Additionally, the Office of International Education offers robust support, including centralized student application processes, Financial Aid coordination, and comprehensive pre/post-study abroad training, allowing Group Leads to concentrate on program delivery and quality.