Group Lead Participation in Study Abroad Programs

Purpose

To establish clear guidelines on the frequency with which a Group Lead can participate in study abroad programs within a given academic year, ensuring equitable opportunities for all eligible faculty members.

Eligibility and Application

Application Window: Group Leads may apply to lead a study abroad program once per academic year, corresponding to one of the following semesters: Spring or Summer.
Application Cycle: If a Group Lead is approved to lead a program in one semester, they will be eligible to apply again only in the subsequent calendar year, following the semester-based application cycle.

Participation Limits

Frequency of Participation: A Group Lead can participate in a study abroad program a maximum of once per calendar year (Spring or Summer).
Reapplication: After leading a program, a Group Lead must wait until the next calendar year to apply for another opportunity. For instance, if a Group Lead leads a program in the Spring semester, they are eligible to apply for a new program in the following year’s Spring semester.
Exception for Repeat Programs: While the Office of International Education will consider approving repeat programs, the frequency limit of one program per year remains in effect. Approval for repeat programs will be evaluated based on program demand, Group Lead experience, and program effectiveness.

Review and Approval

Approval Process: Applications will be reviewed based on the established protocol, including the Group Lead's previous experience, program outcomes, and alignment with departmental goals.
Consideration for Special Circumstances: In cases where exceptional circumstances arise, such as unique programmatic needs or a significant gap between programs, the Office of International Education may consider additional participation requests on a case-by-case basis.