Pre-Departure Preparation
To ensure a smooth and successful study abroad experience, the Office of International Education, in collaboration with faculty leaders, will conduct mandatory pre-departure orientations for all students participating in a Palm Beach State College Faculty-Led Program. These sessions will provide students with essential information, expectations, and guidance to help them prepare for their international experience.
Orientation Sessions
Pre-departure orientation will cover a wide range of topics, including but not limited to:
- Location-Specific Risks and Considerations
- Travel advisories and safety precautions as outlined by the U.S. Department of State and the Centers for Disease Control and Prevention (CDC).
- Health and safety concerns specific to the destination country.
- Emergency response procedures in case of accidents, illness, or other incidents.
- Insurance and Health Coverage
- Explanation of international travel health insurance requirements and coverage.
- Information on accessing medical care while abroad.
- Necessary vaccinations or health precautions for the destination.
- Communication Expectations
- Establishing clear communication protocols between students, faculty leaders, and the Office of International Education.
- Availability of Wi-Fi, SIM cards, and emergency contact methods.
- Guidelines for contacting PBSC, local authorities, and support services in case of emergencies.
- Emergency Contact Information
- Contact information for:
- Key program personnel.
- Emergency contacts.
- Local emergency services.
- Cultural Norms and Practices
- Understanding local customs, traditions, and etiquette.
- Expectations regarding behavior, dress codes, and interactions in the host country.
- Ethical considerations and cultural sensitivity when engaging with local communities.
- Packing Guidelines
- Essentials to bring for academic, cultural, and personal needs.
- Items to leave at home to comply with local regulations and travel restrictions.
- Recommendations for currency, electrical adapters, and personal safety items.
- Providing Information to Family and Emergency Contacts
- Suggested documents and details to leave with parents, guardians, or significant others.
- Emergency procedures in case family members need to reach students abroad.
- Group Dynamics and Cooperation
- Understanding the importance of teamwork, flexibility, and adaptability while traveling.
- Guidelines for handling conflicts, respecting different perspectives, and maintaining group cohesion.
- Strategies for navigating unfamiliar environments with cultural awareness and open-mindedness.
Faculty and Student Preparation Modules
All students and faculty leaders will be required to complete pre-departure training modules, which will be hosted on Canvas. These modules will provide additional insights and resources on:
- Academic Expectations & Coursework
- Health & Safety Protocols
- Financial & Budgeting Tips
- Cultural Awareness & Ethical Engagement
Study Abroad Advising
Students can schedule an appointment with the Program Director of Education Abroad to understand the programmatic requirements. However, the Program Director is not an Academic Advisor. Students with specific questions about how a course may impact their credits or fulfill their degree requirements should contact Academic Advising.
Faculty leaders will provide guidance on coursework, learning outcomes, and any pre-trip academic preparation needed.
Visa and Passport Requirements
Students and faculty leaders will receive guidance from the approved third-party tour operators on:
- Passport application and renewal processes
- Visa requirements based on destination and program duration
- Entry and exit regulations, travel restrictions, and necessary travel documents