Template for Student Request - Visa Letter
[Date]
To Whom It May Concern:
This letter is to confirm that [Student's Full Name] has been accepted to participate in the [Name of Study Abroad Program] through Palm Beach State College (PBSC). This program is an official academic activity designed to enhance the student's educational experience through immersive learning outside the United States.
Purpose of Travel:
The purpose of this trip is to engage in an academic study experience that supports the student’s academic and career goals. As part of the [Your Academic Department] at PBSC, this program will provide valuable exposure to [specific learning outcomes, e.g., cultural exchange, language acquisition, field studies], which aligns with the student’s course requirements and broader educational objectives.
Program and Travel Duration:
The [Name of Program] is scheduled to begin on [Program Start Date] and conclude on [Program End Date]. The associated travel period for this program will be from [Travel Start Date] to [Travel End Date].
Financial Support:
If [Student's Full Name] has an active financial aid award, it is solely the student’s responsibility to confirm any financial aid eligibility or coverage for this program. The student must contact PBSC’s Financial Aid Department directly for information or confirmation of funding. Financial Aid staff are available at https://www.palmbeachstate.edu/financialaid/ to provide details on coverage, eligibility, and any program-related funding questions. Please note, the Office of International Education does not verify, handle, or provide confirmation on matters relating to Financial Aid.
Verification of Purpose:
This letter is intended to verify that the purpose of this trip is academic and essential for [Student's Full Name]’s educational progress. Please consider this documentation as verification of the need for international travel to fulfill the academic requirements associated with this Study Abroad Program.
Thank you for your attention to this matter.
Sincerely,
[Group Lead's Name]
Group Lead, [Study Abroad Program Name]
Palm Beach State College
Instructions for Group Leads:
- Customization: Replace placeholders (e.g., [Student's Full Name], [Program Start Date]) with specific details relevant to the student's program.
- Direct Financial Aid Inquiries: Direct the student to the Financial Aid Department for all financial aid inquiries and funding confirmations.
- Consultation with the Office of International Education: The Office of International Education is available to provide guidance on this letter template as needed.
This template ensures that Group Leads can efficiently provide students with the necessary documentation to support their visa applications, emphasizing the academic purpose of their study abroad experience.
*Please DELETE THIS AREA IN PURPLE AND ENSURE THAT YOU SAVE THIS DOCUMENT AS A PDF BEFORE SENDING IT TO STUDENT