Attendance Statement and Reporting Requirements
Federal law requires the college to record the students who have never attended each class. The college uses this enrollment information to adjust Financial Aid awards, which makes the reporting accuracy and timeliness very important.
According to 34 CFR 668.22(I)(7): Academic attendance and academically-related activity includes but is not limited to:
• Physically attending a class where there is an opportunity for direct interaction between the instructor and students;
• Submitting an academic assignment;
• Taking an exam, an interactive tutorial, or computer-assisted instruction;
• Attending a study group assigned by the school;
• Participating in an online discussion about academic matters; and
• Initiating contact with a faculty member to ask a question about the academic subject studied in the course.
The Instructor Verify Participation window opens the day after add/drop for each of your classes and remains open for at least 2 calendar days. The Add/Drop dates for your classes may be different depending on the class Session code. You can view the dates of your particular sections via Workday. From the Faculty dashboard, select “View My Course Section Schedule Enhanced (PBSC STU)”.
General dates are also posted on the Academic Calendar: https://www.palmbeachstate.edu/AcademicCalendar/
Instructions:
1. The Instructor Verify Participation roster opens the first day after add/drop and remains open for at least 2 calendar days.
2. You can access your Never Attended roster by going to your Faculty Dashboard and clicking Verify Participation for My Course Section under the “Participation Verification for Financial Aid” tab. For the full job aid, please visit: faculty_verifyparticipation.pdf (palmbeachstate.edu)
3. If all students have participated, scroll to the bottom of the page and click the orange “OK” button. To report a student never attended during the attendance window, select the “Did Not Attend” radial button by the student’s name. Please do not select “No longer attending”, as this is not currently being utilized by this institution.
4. You should wait until after the Drop without Record End date but before the window closes if possible to make sure you have seen any student who may register during the last days of add/drop.
5. The roster must be submitted by 11:59PM of the due date. If you miss the deadline to submit attendance verification, you will need to submit a printed roster indicating Attending or Did Not Attend. Sign and date the roster and submit to the Associate Dean’s office. The Associate Dean will submit to the Campus Registrar to facilitate the attendance verification process.
6. To make changes to what you submitted once the window has closed, you will need to send an e-mail to your CAMPUS REGISTRAR indicating the Student’s Name, Id and reference number of the class. NOTE: One e-mail for each student is required as this e-mail will be placed in the student file
NOTE: “Did Not Attend” means the student has never attended the class. If the student misses the first class/assignment but attends any time after, they have attended.
Enacted July 2007; reviewed June 2010; revised July 2011; revised July 2013; July 2014; July 2015, updated August 2018, July 2020, revised July 2024