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Email Guidelines for Faculty and Instructors

  1. The Palm Beach State email system assures a more consistent and reliable means for faculty/instructors and staff to communicate with students. Palm Beach State email systems and the College’s website are official means of communication with students.
  2. For the protection and privacy of the College’s students and faculty, all email correspondence between faculty members/instructors and students must be through the Palm Beach State email system. Faculty members/instructors should use the assigned Palm Beach State email account and communicate with students through the Palm Beach State student email system.
  3. Palm Beach State assigns all students a College email address when processing their applications. Students will receive information about their Palm Beach State email with their Conditions of Acceptance (COA) letter.
  4. Faculty members/instructors may determine how email is used in his/her classes. It is highly recommended that faculty members/instructors clearly articulate to students how email is to be used in class and include email policies in the course syllabus.
  5. Students should be encouraged to use and frequently check their Palm Beach State email account as this will be their official means of communication with faculty and administration.
  6. Emailing within the College’s course management system (CMS), Blackboard, will remain the same. Faculty members/instructors may use Blackboard to communicate to students within the course. When emailing students outside the CMS, faculty members/instructors must use the College email system.
  7. Faculty members, instructors and students are able to forward Palm Beach State email to a personal email account, but the College cannot be held responsible if the email does not arrive at a personal email address. Palm Beach State can only guarantee delivery to the Palm Beach State email address.
  8. All bulk email messages to students (emails outside the class or CMS) must be approved by a member of the President’s Staff prior to being sent.
  9. Information about the student email system is located on the Web page at: www.palmbeachstate.edu/Student-Updates/Student-Email
  10. The Palm Beach State Email Administrative Procedure can be found at: http://intranet.pbcc.edu/HR/Documents/Computer-Use-Agreement.pdf

Enacted July 2008; reviewed July 2010