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AA Faculty Scheduling Procedure

Purpose

This process outlines the steps Academic Affairs should follow to schedule faculty assignments based on enrollment demand, faculty preferences, and adjunct availability.

Process Steps

  1. Review enrollment data.
    Pull the Enrollments by Campus with Fill Rate Matrix Report (PBSC STU) for each discipline. Identify sections with strong enrollment and sections that may need adjustment. Note trends by modality, time of day, and term type, including full-term and express offerings.
  2. Review Advising Maps
  3. Ensure courses are offered in the term that are in the published sequence (Catalog (AS, CC, Bachelor) and Pathway Advising Maps (AA)
  4.  Collect full-time faculty preferences.
    Use Faculty Scheduling Preference form to gather all full-time faculty scheduling preferences.
    • Ask faculty to include preferred days and times, preferred modalities, and overload preferences.
    • Overloads will be approved based on Appendix C (Teaching Loads for Instructional Faculty) of the CBA.
  5. Schedule full-time faculty.
    Once all full-time faculty preferences have been received, begin assigning sections.
    • Add overloads at this stage when they align with needed sections and are supported by strong fill rates from prior terms.
    • Associate Dean will make the best effort to accommodate full-time faculty preferences; however, faculty assignments will be based on institutional and programmatic needs, which may include student demand and enrollment needs.
  6. Gather adjunct availability for schedule.
    All full-time faculty will be assigned their in-load and overload (if requested) schedule before adjunct faculty are assigned a schedule.
  • Ask each department chair to survey adjunct faculty for availability.
  • Department chairs should remind adjuncts of the weekly teaching hour limit and use the Adjunct Weekly Hours Calculator to ensure compliance with the 29-hour weekly maximum.
  • Chairs should also coordinate with counterparts on other campuses, since many adjuncts teach at multiple locations.

Notes:

Scheduling should balance institutional and programmatic needs, which may include student demand, enrollment trends, faculty availability, and workload limits. Full-time assignments should be finalized before adjunct scheduling is completed. AMM Section G