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Leave for Commencement Procedure

District Board of Trustees policy 6Hx-18-5.60 states:

The academic procession at Commencement exercises shall be composed of all faculty members on duty. Commencement is a paid duty day, and faculty members are expected to participate unless their absence is specifically authorized by the Vice President of Academic Affairs and approved by the President in advance.

To request leave for Commencement:

  1. The Faculty member completes a time off request in Workday.
  2. If the member is requesting leave for commencement due to a medical condition, a medical release should be submitted to the supervisor for signature and then to Human Resources at least two weeks before commencement, for determination if a reasonable accommodation can be made that would facilitate attendance at commencement.
  3. The faculty’s immediate supervisor will email VPAA, notifying him that a request has been submitted in Workday.
  4. If approved by the VPAA, a list of faculty time off requests will be forwarded to the President for final approval.
  5. The VPAA will notify the Supervisor if the time-off request has been approved.