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Textbook Procedures and Certification

To be in compliance with the Florida Admin. Code R. 6A-14.092, pursuant to Section 1004.085, F.S. (www.flrules.org/gateway/RuleNo.asp?ID=6A-14.092), all faculty and instructors must post textbook information in their syllabi and post such syllabi to the College’s website. The information can be found at the following link: www.palmbeachstate.edu/academicservices/information-and-reference/academic-affairs-policies-and-documents/

The textbook information must include:

The International Standard Book Number (ISBN) for each required textbook or other identifying information, which must include, at a minimum, all of the following: the title, all authors listed, publishers, edition number, copyright date, published date, and other relevant information necessary to identify the specific textbook or textbooks required for each course.

Additional Selection Policy

  1. Textbook selection follows the Cluster Textbook selection policy. After the initial textbook selection for a new course, textbook selection is in place for three years and then the cluster reviews the textbook for updating. A textbook adoption form and its approval process is only submitted if the course textbook is changed more frequently than the standard three-year period.
  2. E-Learning classes may use either the cluster-approved textbook, or with cluster approval, the textbook designated by the publisher of the e-Learning class. Textbooks/software packages will be used for three (3) years, unless they become unavailable through the publisher.
  3. Edition changes are only considered new textbook/software adoptions if they significantly change the course outline.
  4. Instructors may request, through their supervisors, supplemental textbooks or materials to use in addition to the required textbook; however, requests must include a rationale that describes how materials support district-wide course objectives and benefit the academic program. Unless the supplemental materials for a course will be adopted by the entire cluster for use in each section, materials will not be sold as a set (shrink-wrapped) with the textbooks/software. However, if requested by an individual faculty member, supplementary materials can be sold separately.

Process to Initiate Textbook Adoption

  1. Once a cluster has approved a textbook/software selection or change according to the authorized textbook/software selection guidelines, the cluster chair or designee will initiate the Textbook/Software Adoption process for those textbooks that fall under the standard adoption period. Textbooks are adopted for a minimum of three years. Those selected in less than three years must follow the approval process below. Those selected at or beyond the three-year period will be listed in the Cluster meeting minutes as adopted.
    1. Complete the Textbook/Software Adoption form.
    2. Along with the course outline and a copy of the cluster or business partnership minutes approving the textbook/software adoption, send the Textbook/Software Adoption form for (*) signature approval to:
      • Cluster Chair/Department Chair/Program Director
      • District Director of Telecommunication Networks and Compute Resources
      • LLRC Director
      • Associate Dean Liaison to Cluster

      It is recommended that signatures be obtained through the electronic signature procedure.

      (*) A copy of the proposed Textbook/Software Adoption form and support documents should be sent to the Curriculum Academic Coordinator in Academic Services. It may be determined at this point that if the requested Textbook/Software Adoption will significantly change the course outline case, the changes will need to be approved by the Palm Beach State Curriculum Committee.

    3. Once the signatures in “b.” are obtained, the Textbook/Software Adoption form and the support documents, along with the record of the signatures, are sent to the Vice President of Academic Affairs for approval.
  2. On notification of approval of the VPAA, the originator should send out a copy of the Textbook/Software Adoption Form to the Academic Minutes Distribution List and the Palm Beach State College Bookstore manager.
  3. Once approved, the course outline on the Palm Beach State Course List website will be updated with the new textbook/software adoption information by the office of Academic Services.

Enacted July 2004 into Section G from existing policy; revised July 2007, July 2008, July 2009, July 2010, July 2016