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Program Transfer Procedure

The following are guidelines for the transfer of programs and/or disciplines between Palm Beach State College campuses. This procedure must be started at least one year in advance of the proposed move. Prior to a recommendation for program transfer, a meeting should be held between the original and receiving campus leadership. Items to discuss and resolve are:

  1. Rationale for transferring program. The rationale should be clear and documented for ease of sharing with the receiving campus. History of program, its enrollment, completers and other data should be shared.

    2. Space

    1. Necessary size and numbers of classrooms
    2. Lab requirements, wet and dry
    3. Computer requirements (hardware and software), entire lab or supplemental (will computer equipment be moved, or need to be requested in the budget process at the new location)
    4. Storage, especially for special materials and equipment (inside and outside of classroom)
    5. Office space for faculty and support staff
    6. Support services in SLC, library, media services or other areas

    Curriculum Issues

    1. Status of program, pending curriculum changes
    2. Number of majors
    3. Completion rates
    4. Library resource needs (already in place, to be moved or needs to be requested in the budget cycle at the new location)
    5. Relationship to other academic programs
    6. See https://www.palmbeachstate.edu/curriculum-development/substantive-change.aspx

    Budget

    1. Plan for changes in budget, personnel.
    2. Discussion of any need for new budgets or separation of current budgets.
    3. Are any Fund-2 or grants associated with the transferred program?

    After the above discussion, a recommendation to transfer program/discipline is referred to the Academic Deans’ Council; a recommendation from the Deans’ Council to the President’s Cabinet; VPAA recommends to the President. In addition, SACSCOC will have to be notified, and a substantive change application will be prepared and filed.

  2. If a recommendation has been approved by the President, the following guidelines should be followed:

    3. Course Management

    1. Who will hire adjuncts, load sections, and do adjuncts (PAFs); for which terms?
    2. Confirmation of the course wheel
    3. Is the program free standing, i.e. AS, or located within an existing department?
    4. Plan for transfer of credentialing rosters, transcripts and personnel files from one associate dean’s office to another.
    5. Facility classification and usage notification to facilities
    6. Sections reallocation
    7. Who is responsible for deliverable/accountability during transfer?

    Communication of above information by original and receiving campus leadership:

    1. To VPAA, Academic Leadership Council, Provosts
    2. To students
    3. To Business Partnership Council, community, related business interests
    4. To College Relations and Marketing
    5. Computer Resources, LLRC, Media Services
    6. To Payroll, Purchasing, Business areas

Enacted July 2006; revised July 2007, July 2008, July 2009, July 2010, July 2019, July 2024